Establishment of a registration office
Rapid and smooth setup of the functional reporting center in the form of a software tool with a landing page in the corporate design by a trained expert
In a dynamic and highly regulated business world, the protection of whistleblowers is essential. At the latest since the introduction of the Whistleblower Protection Act (HinSchG), companies must now more than ever ensure that grievances and misconduct can be reported without employees and those involved having to fear reprisals.
As your HR partner in whistleblower protection, we offer you a secure, neutral and software-supported solution that meets the highest data protection standards and complies with legal requirements. With ARTS HR Lovers, you create a trusting working environment in which your team feels safe and works with you to strengthen a corporate culture of integrity.
Rapid and smooth setup of the functional reporting center in the form of a software tool with a landing page in the corporate design by a trained expert
Strengthening the trust of whistleblowersand potecting sensitive information without creating internal conflicts of interest
Professional and objective case handling and ensuring that reports are handled neutrally and in accordance with compliance requirements
Minimizing the risk of delays and the associated legal consequences for your own company
Ensuring correct authorization of access rights and compliance with the GDPR
We understand your concern - trust is key when it comes to internal reporting systems. Employees need to feel confident that their reports will remain anonymous and will be taken seriously. This is exactly where our solution comes in:
With ARTS HR Lovers, you create a transparent and trusting environment in which whistleblowers are protected. Our whistleblower system is not only GDPR-compliant and fulfills all legal requirements, but is also managed neutrally and professionally. This ensures that reports are processed independently and that there is no fear of negative consequences.
Communication is also crucial: we support you in establishing clear guidelines and an open error culture. After all, trust is created when employees understand that their reports are not only protected, but also valued. Together, we will create a modern corporate culture of integrity in which your team feels safe.
It is perfectly understandable that employees have concerns about whether their anonymity is actually being protected. This is exactly where we come in with our solution: Our whistleblower system is designed to meet the highest data protection standards and does not allow the reporting person to be traced.
An independent, secure software solution ensures that all reports are encrypted and transmitted anonymously. Neither IP addresses nor personal data are stored or passed on. In addition, clear, transparent processes ensure that whistleblowers remain protected and can speak out without fear of negative consequences.
Setting up and managing an internal reporting system requires significant resources in terms of time, personnel and technology.
Our approach, as with all our HR services, is designed to support you individually and provide a solution that fits your needs exactly. This allows you to continue to focus on your core tasks while we implement whistleblower protection for you professionally and reliably.
Would you like to find out more about whistleblower protection? No problem! Simply fill out our contact form and our team will get back to you as soon as possible. In a non-binding discussion, we will find out together how we can support you in the best possible way - individually, efficiently and legally compliant.
Build trust and secure your company with a professional reporting office. We look forward to getting to know you!
Requirements
It is particularly challenging for medium-sized companies to establish an internal whistleblower system that complies with legal requirements and guarantees the trust of employees while keeping costs within manageable limits.
Solution
Setting up an internal reporting office with ARTS HR Lovers as a partner guarantees an independent, data protection-compliant system for our customers. Medium-sized companies can also offer a secure and anonymous reporting platform for grievances without risking internal conflicts of interest.
Result
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What is a reporting office under the Whistleblower Protection Act?
An internal reporting office is an independent platform where employees of a company and third parties can report grievances anonymously and securely without fear of reprisals. This reporting point can also be provided and managed by an external service provider such as ARTS HR Lovers.
Why should my company set up a reporting office?
The law requires employers with at least 50 employees to set up and operate an internal reporting office in accordance with the law. A reporting office guarantees neutrality, protects against conflicts of interest and ensures that all legal requirements (e.g. data protection and anonymity) are met. It strengthens the trust of employees and minimizes legal risks.
How secure is data protection at a whistleblower protection hotline?
When setting up a hotline, care must be taken to ensure anonymity and the confidential handling of reports. For example, our software-based reporting center complies with the highest data protection standards, including the GDPR, and ensures that all reports are treated confidentially and securely.
How quickly can the whistleblower protection hotline be set up?
Once the order has been placed and the process has been briefly coordinated, the whistleblower protection hotline can be integrated and activated within a week. Communication materials for your employees are already included.
Let's find out together how we can best support your company in the area of whistleblower protection! In a non-binding initial consultation, we will analyze your individual requirements and develop a tailor-made solution for a secure and anonymous reporting office.
