Establishment of a registration office
Rapid and smooth setup of the functional reporting center in the form of a software tool with a landing page in the corporate design by a trained expert.
In a dynamic and highly regulated business world, the protection of whistleblowers is essential. At the latest since the introduction of the Whistleblower Protection Act (HinSchG), companies must now more than ever ensure that grievances and misconduct can be reported without employees and those involved having to fear reprisals.
With ARTS as your hr partner in whistleblower protection, you benefit from a secure and neutral software-supported reporting system that meets the highest data protection standards and legal requirements and strengthens the trust of your employees.
Rapid and smooth setup of the functional reporting center in the form of a software tool with a landing page in the corporate design by a trained expert.
Strengthening the trust of whistleblowers. Protecting sensitive information without creating internal conflicts of interest.
Professional and objective case handling. Ensuring that reports are handled neutrally and in accordance with compliance requirements.
Minimizing the risk of delays and the associated legal consequences for your own company.
Ensuring correct authorization of access rights and compliance with the GDPR
As trained experts and by integrating a software-supported reporting office, we can give you the assurance that you are complying with all the relevant legal requirements for whistleblower protection.
Outsourcing this process to a specialized partner shows your employees that you take the issue seriously and place it in professional hands. The overall process and the secure, anonymized procedure are presented transparently to employees via our communication materials.
Setting up and managing an internal reporting system requires considerable resources in terms of time, personnel and technology. That's why we partner with you throughout the process to provide an effective solution at a low cost.
Requirements
It is particularly challenging for medium-sized companies to establish an internal whistleblower system that complies with legal requirements and guarantees the trust of employees while keeping costs within manageable limits.
Solution
Setting up an internal reporting office with ARTS Experts as a partner guarantees an independent, data protection-compliant system for our customers. Medium-sized companies can also offer a secure and anonymous reporting platform for grievances without risking internal conflicts of interest.
Result
What is a reporting office under the Whistleblower Protection Act?
An internal reporting office is an independent platform where employees of a company and third parties can report grievances anonymously and securely without fear of reprisals. This reporting office can also be provided and managed by an external service provider.
Why should my company set up a reporting office?
The law requires employers with at least 50 employees on a regular basis to set up and operate an internal reporting office in accordance with the law. A reporting office guarantees neutrality, protects against conflicts of interest and ensures that all legal requirements (e.g. data protection and anonymity) are met. It strengthens the trust of employees and minimizes legal risks.
How secure is data protection in a hotline?
When setting up a hotline, care must be taken to ensure anonymity and the confidential handling of reports. For example, our software-based reporting center complies with the highest data protection standards, including the GDPR, and ensures that all reports are treated confidentially and securely.
How quickly can the hotline be set up?
Once the order has been placed and the process has been briefly coordinated, the hotline can be integrated and activated within a week. Communication materials for your employees are also already included.
In a non-binding initial consultation, we will work together to develop the best solution tailored to your individual needs. Let us find out how we can best support your company.
